Privacy Policy
PRIVACY POLICY FOR PERSONAL DATA OF CLIENTS OF COLUMBIA WORLD-WIDE MOVERS LIMITED
1. INTRODUCTION
1.1.This Privacy Policy (the “Policy”) set out below will govern the protection and processing of your personal data which is collected, held and processed by COLUMBIA WORLD-WIDE MOVERS LIMITED (“we” or “us”) in relation to a person who is a client or a potential client who has either i) contacted or will contact us in the future, either directly or through an agent or through their employer, for the purpose of obtaining information or a quotation regarding the provision of our services or (ii) has in the past obtained or is currently obtaining our services either directly or through an agent or through their employer (“you”, “client”, “potential client”, or “data subject”).
1.2.COLUMBIA WORLD-WIDE MOVERS LIMITED is a limited liability company registered in Cyprus with registered office address at Neas Genias 101, Limassol 4150, Cyprus.
1.3.Please read this Policy carefully. By contacting us, requesting a quotation, by accepting the provision of our services, signing any relevant documents directing you to this policy, you are deemed to have read, understood, agreed to and consented to this Policy. Any information (including personal data) submitted to us by you, or by an agent or your employer, acting on your behalf or upon your instruction, will be handled by us and transmitted to us.
2. DATA PROTECTION PRINCIPLES
We will comply with data protection law. This means that the personal information we hold about you must be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant for the purposes we have informed you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
3. PROCESSING OF PERSONAL DATA
We will only process your personal data to the extent permitted by data protection law and only in the following circumstances:
- Where we need to perform a contract, we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal obligation.
We have set out below, in table format, a description of all the ways we process your personal data, depending on the type of services you require or have obtained from us (import, export, moving, self-storage, purchasing packing materials) and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are processing your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
We will collect data about you in one of the following manners:
- Directly from you.
- From an agent who is acting on your behalf or upon your instruction
- From your employer who is acting on your behalf or upon your instruction
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation or investigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use, disclosure or other type of processing of your personal data, the purposes for which we process your personal data, whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
3.1. IMPORTING TO CYPRUS
3.1.1 If you request from us a quotation (directly/through your agent/through your employer) for the provision of our import services, we will collect and retain the following data for the purpose of responding to your request.
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS OF PROCESSING | RETENTION PERIOD |
| Name | Potential client requesting a quotation
| i) in order for us to take steps at the request of the data subject, prior to entering into a contract for import services
and
ii) for the purposes of the legitimate interests pursued by us in responding to the data subject’ request for a quotation.
| We retain the data for:
i) 18 months since the date of sending our quotation, if the data subject does not agree with the quotation.
or
ii) 7 years after full settlement of our service fee, if the data subject agrees with the quotation and proceeds with the import services.
|
| Surname | |||
| Address | |||
| Email address | |||
| Container size | |||
| Volume of items for import | |||
| Destination city | |||
3.1.2 If you agree with our quotation and proceed with the import services, we will collect and retain some or all of the following data for the purpose of providing you the services.
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS OF PROCESSING | RETENTION PERIOD |
| Name | Client
| The collection and retention of data is necessary:
i) for the performance of the import services contract
ii) for the purposes of the legitimate interests pursued by us in providing import services.
and
(iii) for compliance with our legal obligations
| We retain the data for:
7 years after full settlement of our service fee |
| Surname | |||
| Address | |||
| Email address | |||
| Container size | |||
| Volume of items for import | |||
| Destination city | |||
| Phone number | |||
| Pick up address in origin country | |||
| Delivery address in Cyprus | |||
| Copy of passport | |||
| Description of premises for delivery | |||
| Flight Details | |||
| Description of items for import | |||
| Documents in relation to the sale or lease of property | |||
| Utility Bills in origin country | |||
| Bank account details | |||
| Proof of Termination of Employment in origin country | |||
| School certificates for attendance in Cyprus | |||
| Proof of purchase or lease of property in Cyprus | |||
| Employment Contract in Cyprus | |||
| Utility Bills in Cyprus | |||
| Invoices and receipts for the import services fees | |||
| Details of insurance cover
on items to be imported | |||
| Details of employer | |||
| Details of import duty exemption | |||
| Details of vehicle to be imported | |||
| Car Registration Documents | |||
| Copy of Driving License | |||
| Car Insurance Documents | |||
| Client satisfaction survey |
3.1.3 We may need to share some or all of the above data with: your agent/employer (if applicable), our clearing agents or other agents in the country of origin/destination, the customs/port/airport authorities or any other governmental agency in your country of origin and/or in Cyprus, for the purpose of providing the services and/or for the purpose of achieving compliance with legislation.
3.2.EXPORTING FROM CYPRUS – MOVING WITHIN CYPRUS
3.2.1 If you request from us a quotation (directly/through your agent/through your employer) for the provision of our export or domestic moving services, we will collect and retain the following data for the purpose of responding to your request.
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS OF PROCESSING | RETENTION PERIOD |
| Name | Potential client requesting a quotation
| i) in order for us to take steps at the request of the data subject, prior to entering into a contract for export/moving services
and
ii) for the purposes of the legitimate interests pursued by us in responding to the data subject’s request for a quotation.
| We retain the data for:
i) 18 months since the date of sending our quotation, if the data subject does not agree with the quotation.
or
ii) 7 years after full settlement of our service fee, if the data subject agrees with the quotation and proceeds with the export/moving services. |
| Surname | |||
| Address | |||
| Email address | |||
| Fax number | |||
| Phone number | |||
| Pickup Date | |||
| Pickup Address | |||
| Delivery Address | |||
| Delivery Data | |||
| Duration of storage required before exporting/moving | |||
| Description of items | |||
3.2.2 If you agree with our quotation and proceed with the export/moving services, we will collect and retain some or all of the following data for the purpose of providing you the services.
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS OF PROCESSING | RETENTION PERIOD |
| Name | Client
| The collection and retention of data is necessary:
i) for the performance of the export/moving services contract
ii) for the purposes of the legitimate interests pursued by us in providing export/moving services.
and
(iii) for compliance with our legal obligations
| We retain the data for:
7 years after full settlement of our service fee |
| Surname | |||
| Address | |||
| Email address | |||
| Fax number | |||
| Phone number | |||
| Pickup Date | |||
| Pickup Address | |||
| Delivery Address | |||
| Delivery Data | |||
| Duration of storage required before exporting/moving | |||
| Description of items | |||
| Preferred language | |||
| Invoices and receipts for the export/moving services fees | |||
| Details of employer | |||
| Copy of passport | |||
| Details of insurance cover
on items to be exported | |||
| Details of vehicle to be exported | |||
| Client satisfaction survey |
3.2.3 We may need to share some or all of the above data with: your agent/employer (if applicable), our clearing agents or other agents in the country of origin/destination, the customs/port/airport authorities or any other governmental agency in your country of destination and/or in Cyprus, for the purpose of providing the services and/or for the purpose of achieving compliance with legislation.
3.3. SELF STORAGE
3.3.1 If you are a client for self-storage services, we will collect and retain some or all of the following data for the purpose of providing you the services.
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS OF PROCESSING | RETENTION PERIOD |
| Name | Client
| The collection and retention of data is necessary:
i) for the performance of the self-storage services contract
and
ii) for the purposes of the legitimate interests pursued by us in providing self-storage services.
| We retain the data for:
7 years after full settlement of our service fee |
| Surname | |||
| Address | |||
| Email address | |||
| Fax number | |||
| Phone number | |||
| Pickup Date | |||
| Pickup Address | |||
| Delivery Address | |||
| Delivery Data | |||
| Storage commencement date | |||
| Invoices and receipts for the self-storage services fees | |||
| Copy of identity card | |||
| Copy of passport | |||
| Details of insurance cover
on items to be stored | |||
3.3.2 We may need to share some or all of the above data with the insurance company covering your stored items and with local authorities in the event that due to default of payment of our service fee, stored items will need to be disposed of or auctioned off, for the purpose of achieving compliance with legislation. Some or all of the above data may be accessible by our third party self-storage software providerFF 11 ehf (6storage software), a company incorporated in Iceland with address Skolavordustigur 12 Reykjavik 101 according to the terms of their own Privacy Policy which can be accessed on https://www.6storage.com/privacypolicy/. Some or all of the above data may also be accessible by our third-party payment services provider PayPal (Europe) S.à r.l. & Cie, S.C.A. (Braintree), a company incorporated in Luxembourg with address 5th Floor 22-24 Boulevard Royal Luxembourg, 2449 Luxembourg, according to the terms of their Payment Services Agreement which can be accessed on https://www.braintreepayments.com/cy/legal/payment-services-agreement.
3.4. PACKING MATERIALS
3.4.1 If you are purchasing packing materials, we will collect and retain some or all of the following data for the purpose of facilitating the transaction.
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS OF PROCESSING | RETENTION PERIOD |
| Name | Client
| The collection and retention of data is necessary:
i) for the performance of the contract for the sale of packing materials.
and
ii) for the purposes of the legitimate interests pursued by us in selling packing materials.
| We retain the data for:
7 years after full settlement of the purchase price for the packing materials |
| Surname | |||
| Address | |||
| Email address | |||
| Phone number | |||
| Invoices and receipts for the sale of packing materials | |||
CCTV
We operate a CCTV system in our premises,for the purpose of monitoring and preventing criminal activity and enabling law enforcement to identify those involved in criminal activity. The legal basis of these processing activities is that processing is necessary for the purposes of the legitimate interests pursued by the company, namely to protect its assets, its employees and its customers from criminal activity. CCTV recording are stored for a period of 15 days unless otherwise required by a legal obligation, a court order or for the purpose of the recording being used in police investigations or criminal/disciplinary proceedings or to protect the legitimate interests of the company in relation to criminal activity.
Marketing
We do not plan to market or use your personal data for marketing or advertising purposes.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Special Categories of Data
We do not collect special categories of data.
4. DISCLOSURE OF YOUR PERSONAL DATA
We may share your personal information with our hardware, software, cctv service providers. Please contact us in case you wish to find out more on 3rd parties involved in the process of collection and use of your data.
We take care so as not to transfer any of your data outside the European Economic Area. In case we do transfer your data outside of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least that we use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
Please contact us if you require further information on the specific mechanism used by us when transferring your personal data outside the EEA.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
7. CHANGES TO THE POLICY
We reserve the right, at our discretion, to make changes to any part of this Policy. Should this Policy be amended, we will publish details of the amendments on the Website.
8. SEVERABILITY
If this Policy or any part of it should be determined to be illegal, invalid or otherwise unenforceable under the laws of any country in which this Policy is intended to be effective, then to the extent that it is determined to be illegal, invalid or unenforceable, it shall in that country be treated as severed and deleted from this Policy and the remaining terms of this Policy shall survive and remain in full force and effect and continue to be binding and enforceable in that country.
9. EVENTS BEYOND OUR CONTROL
We are not responsible for any breach of this Policy caused by circumstances beyond our reasonable control.
10. YOUR RIGHTS
10.1.If you submit or have already provided us with personal data about you, then you have the following rights under this Policy and the relevant legislation on the protection on personal data.
- You may at any time cancel the consent you have given us to process your personal data:
- You may at any time send us any of the following requests:
- A request for us to permanently delete all or some of your personal data from our records.
- A request for you to access your personal data that are in our records.
- A request for us to provide you with a copy of your personal data that are in our records, in digital or hard copy form.
- A request for us to update or correct your personal data that are in our records.
- A request for us to forward to another party of your choosing, a copy of all or some of your personal data that are in our records.
- A request for us to limit what we do with your personal data or to stop all processing of your personal data.
10.2.If you wish to exercise any of the above rights or if you wish to notify us of a breach of your personal data you will be able to do so by contacting us at:
Address: Neas Genias 101, Limassol 4150, Cyprus.
Tel: +357 25716020
Fax: 357 25 71 60 21
Email: [email protected]
10.3.You also have a right to lodge a complaint with the supervisory authority, The Office of the Commissioner for the protection of personal data, however we would appreciate the chance to deal with your concerns before you approach the supervisory authority.
10.4.At any time after providing your consent, you will have a right to withdraw it by visiting any of our stores or by contacting us electronically or in writing using the above contact details.
11. CONTACTING OUR DPO OR THE OFFICE OF THE COMMISSIONER
11.1.Our appointed Data Protection Officer is D. Hadjinestoros & Co LLC who can be contacted at:
Address: Kyriakou Matsi 16, Eagle House, 8th Floor, 1082, Nicosia, Cyprus
Tel: +357 22510165
Fax: +357 22318214
Email: dataprotection@dhadjinestoros.
11.2.The competent authority in Cyprus for the enforcement of personal data protection legislation is:
The Office of the Commissioner for the protection of personal data
Address: Iasonos 1, 1082 Nicosia Cyprus or P.O.Box 23378, 1682 Nicosia Cyprus
Telephone: +357 22818456
Fax: +357 22304565
Email: [email protected]
COLUMBIA WORLD-WIDE MOVERS LIMITED
PRIVACY POLICY FOR PERSONAL DATA OF USERS OF THE WEBSITE OF COLUMBIA WORLD-WIDE MOVERS LIMITED
Privacy Policy For Persoal Data of Users Of The Website In Greek
1. INTRODUCTION
- This Privacy Policy (the “Policy”) set out below will govern the protection and processing of your personal data that is collected or submitted, by using the website https://columbiamovers.com (the “Website”) (regardless of where you visit it from).
- The Website is owned and operated by COLUMBIA WORLD-WIDE MOVERS LIMITED with registration number ΗΕ 66165 and registered address at Neas Genias 101, Limassol 4150, Cyprus. (“we”, “our”, “us”).
- Please read this Policy carefully. By submitting your acceptance on the relevant notifications posted on the Website, you are deemed to have read, understood, agreed to and consented to the Policy.
- It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.
Controller
- We are the data controllers of your personal data. It should be noted however that any information (including personal data) submitted to the Website by a user, will be handled and transmitted to us through our third-party service providers for information technology services with regards to the Website, who will only handle your personal data for the purpose of providing their services to us and only for as long as it is necessary.
2. COLLECTION OF PERSONAL DATA
We will only use your personal data when the law allows us to. We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Data retention: How long will you use my personal data for?
We will retain your personal data only for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
SUBMITTING A REQUEST FOR A QUOTATION THROUGH THE WEBSITE
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS FOR PROCESSING | RETENTION PERIOD |
| Name
Surname Telephone number Email address Fax number Types of services for which a quotation is requested Pickup Address Delivery Address Description and quantity of items for which services are required Packing services – materials Insurance services required Estimated Insurance value
| Website user
| (i) to take steps upon the request of the data subject before entering into a contract,
(ii) for the purposes of our legitimate interests in responding to a data subject’s request for a reply to communication and to provide information or a quotation to a website user
(iii) to carry out the contract in the event that the quotation is accepted
(iv) for the purposes of our legitimate interests in providing services/products
and
(v) in order to comply with our legal obligations
| (i) In the event that the quotation is rejected, the data is deleted 6 months after the date of rejection.
(ii) In the event that no response is received, the data is deleted 6 months after the date of sending the quotation. (iii) In the event that the quotation is accepted, the data is deleted 7 years after the date of full settlement of any pending payment between the company and the client, unless it is necessary for the data to be retained according to a legal obligation or a court order or for the purpose of using the data in any pending or threatened court procedure or other type of procedure between the company and the client or for the purpose of safeguarding the legitimate interests of the company. |
CONTACTING US THROUGH THE WEBSITE
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS FOR PROCESSING | RETENTION PERIOD |
| Name
Surname Telephone number Email address Subject Message | Website user
| (i) to take steps upon the request of the data subject before entering into a contract,
(ii) for the purposes of our legitimate interests in responding to a data subject’s request for a reply to communication and to provide information or a quotation to a website user
(iii) to carry out the contract in the event that the quotation is accepted
(iv) for the purposes of our legitimate interests in providing services/products
and
(v) in order to comply with our legal obligations
| (i) In the event that the quotation is rejected, the data is deleted 6 months after the date of rejection.
(ii) In the event that no response is received, the data is deleted 6 months after the date of sending the quotation. (iii) In the event that the quotation is accepted, the data is deleted 7 years after the date of full settlement of any pending payment between the company and the client, unless it is necessary for the data to be retained according to a legal obligation or a court order or for the purpose of using the data in any pending or threatened court procedure or other type of procedure between the company and the client or for the purpose of safeguarding the legitimate interests of the company. |
CREATING A WEBSITE ACCOUNT
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS FOR PROCESSING | RETENTION PERIOD |
| Name
Surname Telephone number Email address Username Password | Website user
| (i) to take steps upon the request of the data subject before entering into a contract,
(ii) to carry out the contract
(iii) for the purposes of our legitimate interests in providing services/products
and
(iv) in order to comply with our legal obligations
| The data is deleted 7 years after the date of full settlement of any pending payment between the company and the client, unless it is necessary for the data to be retained according to a legal obligation or a court order or for the purpose of using the data in any pending or threatened court procedure or other type of procedure between the company and the client or for the purpose of safeguarding the legitimate interests of the company. |
BUYING PACKING MATERIALS THROUGH THE WEBSITE
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS FOR PROCESSING | RETENTION PERIOD |
| Name
Surname Telephone number Email address Username Password Delivery address Order notes-special instructions Description and quantity of products – services Details of amounts owed or paid Payment method information | Website user
| (i) to take steps upon the request of the data subject before entering into a contract,
(ii) to carry out the contract
(iii) for the purposes of our legitimate interests in providing services/products
and
(iv) in order to comply with our legal obligations
| The data is deleted 7 years after the date of full settlement of any pending payment between the company and the client, unless it is necessary for the data to be retained according to a legal obligation or a court order or for the purpose of using the data in any pending or threatened court procedure or other type of procedure between the company and the client or for the purpose of safeguarding the legitimate interests of the company. |
Some or all of the above data may also be accessible by our third-party payment services provider PayPal (Europe) S.à r.l. & Cie, S.C.A. (Braintree), a company incorporated in Luxembourg with address 5th Floor 22-24 Boulevard Royal Luxembourg, 2449 Luxembourg, according to the terms of their Payment Services Agreement which can be accessed on https://www.braintreepayments.com/cy/legal/payment-services-agreement.
BOOKING AND MANAGING THE RENTAL OF A SELF STORAGE UNIT THROUGH THE WEBSITE
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS FOR PROCESSING | RETENTION PERIOD |
| Name
Surname Telephone number Email address Storage unit size Copy of identification document (ID/Passport/Driving License) Commencement date Rental Period Additional services required (moving, insurance, packing) Price Details of amounts owed – paid Payment method information Username Password | Website user
| (i) to take steps upon the request of the data subject before entering into a contract,
(ii) to carry out the contract
(iii) for the purposes of our legitimate interests in providing services/products
and
(iv) in order to comply with our legal obligations
| The data is deleted 7 years after the date of full settlement of any pending payment between the company and the client, unless it is necessary for the data to be retained according to a legal obligation or a court order or for the purpose of using the data in any pending or threatened court procedure or other type of procedure between the company and the client or for the purpose of safeguarding the legitimate interests of the company. |
We may need to share some or all of the above data related to with the insurance company covering your stored items and with local authorities in the event that due to default of payment of our service fee, stored items will need to be disposed of or auctioned off, for the purpose of achieving compliance with legislation. Some or all of the above data may be accessible by our third party self-storage software provider FF 11 ehf (6storage software), a company incorporated in Iceland with address Skolavordustigur 12 Reykjavik 101 according to the terms of their own Privacy Policy which can be accessed on https://www.6storage.com/privacypolicy/. Some or all of the above data may also be accessible by our third-party payment services provider PayPal (Europe) S.à r.l. & Cie, S.C.A. (Braintree), a company incorporated in Luxembourg with address 5th Floor 22-24 Boulevard Royal Luxembourg, 2449 Luxembourg, according to the terms of their Payment Services Agreement which can be accessed on https://www.braintreepayments.com/cy/legal/payment-services-agreement.
PARTICIPATING IN OUR COMPETITIONS AND REGISTERING FOR OUR COMPANY’S NEWSLETTER THROUGH THE WEBSITE
We may from time to time post competitions on our website. For the purpose of registering your participation in the competition, holding the competition and for the purpose of contacting you in case you are the winner of a prize we will need to collect the following data. If upon registering for the competition you have chosen to give us your opt-in consent to receive our company’s newsletter by email, we will hold and process the following data for this additional purpose.
| TYPES OF DATA | DATA SUBJECT | LEGAL BASIS FOR PROCESSING | RETENTION PERIOD |
| Name
Surname Email address | Website user
| (i) for the purposes of our legitimate interests in holding competitions
(ii) the data subject’s consent to receive the newsletter (iii) in order to comply with our legal obligations
| The data is deleted 1 month after the completion of the competition and the acceptance of the award by the winner, unless the data subject has also consented to receive the newsletter, in which case the data is deleted upon withdrawal of the consent unless it is necessary for the data to be retained according to a legal obligation or a court order or for the purpose of using the data in any pending or threatened court procedure or other type of procedure between the company and the client or for the purpose of safeguarding the legitimate interests of the company. |
Third-party marketing
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
Opting out
You can ask us or third parties to stop sending you marketing messages at any time.
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. You can view our cookie policy below.
Change of purpose
We will use your personal data only for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
3. HOW IS YOUR PERSONAL DATA COLLECTED?
We use different methods to collect data from and about you including through:
- Direct interactions: You may give us your name, surname, telephone, email by contacting us through the post, telephone, e-mail or through any other means. This includes personal data you provide when you communicate with us.
- Automated technologies or interactions: As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies. Please see our cookie policy below for further details.
- Third parties or publicly available sources: We will receive personal data about you from various third parties such as analytics providers.
4. DISCLOSURES OF YOUR PERSONAL DATA
We may share your personal data with third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.
5. INTERNATIONAL TRANSFERS
We do not transfer your personal data outside the European Economic Area (EEA).
In case we do transfer your data outside of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least that we use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
6. DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
7. CHANGES TO THE POLICY
We reserve the right, at our discretion, to make changes to any part of this Policy. Should this Policy be ammended, we will publish details of the ammendments on the Website and we will post a notice on the Website to request your acceptance of the ammended Policy.
8. THIRD-PARTY LINKS
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
9. SEVERABILITY
If this Policy or any part of it should be determined to be illegal, invalid or otherwise unenforceable under the laws of any country in which this Policy is intended to be effective, then to the extent that it is determined to be illegal, invalid or unenforceable, it shall in that country be treated as severed and deleted from this Policy and the remaining terms of this Policy shall survive and remain in full force and effect and continue to be binding and enforceable in that country.
10. EVENTS BEYOND OUR CONTROL
We are not be responsible for any breach of this Policy caused by circumstances beyond its reasonable control.
11. PERSONS UNDER THE AGE OF 16
The Website is a general audience website that is not designed nor intended to collect personal data of persons under the age of 16. Persons under the age of 16 should not provide any personal data on this Website. We ask that parents supervise their children while online.
12. THE RIGHTS OF WEBSITE USERS WHO SUBMIT PERSONAL DATA THROUGH THE WEBSITE
- If you submit or have already submitted to us, personal data about you through the Website, then you have the following rights under this Policy and the relevant legislation on the protection on personal data.
- You may at any time cancel the consent you have given us to process your personal data:
- You may at any time send us any of the following requests:
- A request for us to permanently delete all or some of your personal data from our records.
- A request for you to access your personal data that are in our records.
- A request for us to provide you with a copy of your personal data that are in our records, in digital or hard copy form.
- A request for us to update or correct your personal data that are in our records.
- A request for us to forward to another party of your choosing, a copy of all or some of your personal data that are in our records.
- A request for us to limit what we do with your personal data or to stop all processing of your personal data.
- If you wish to exercise any of the above rights or if you wish to notify us of a breach of your personal data, you will be able to do so by contacting us at any of the following:
Address: Neas Genias 101, Limassol 4150, Cyprus.
Tel: +357 25716020
Fax: 357 25 71 60 21
Email: [email protected]
- You also have a right to lodge a complaint with the supervisory authority, The Office of the Commissioner for the protection of personal data, however we would appreciate the chance to deal with your concerns before you approach the supervisory authority.
- At any time after providing your consent, you will have a right to withdraw it by visiting our offices or by contacting us electronically or in writing using the above contact details.
Please keep in mind that if you wish to exercise any of the above rights in relation to any processing that is necessary to fulfill a contractual obligation based on the agreement between us or in relation to processing that is necessary to fulfill a legal obligation or in relation to processing that is necessary to safeguard the legitimate interests of the company, then we will examine your request by taking into consideration the need to comply with our obligations and the effect on our ability to continue collaboration within the bounds set by the agreement between us, the relevant law and our legitimate interests.
To examine a request or a notification of data breach or a withdrawal of consent, we will request proof that the person submitting such, is the same as the person to which the data refers or that the person is a duly authorised representative. The personal data that will be processed for the purposes of submitting, examining and responding to such a request or a notification of data breach or a withdrawal of consent, shall be retained for a period of one year from the date any related procedure is finalised, or for a period of three months after the expiry of the initial retention period, whichever period is largest.
Our appointed Data Protection Officer is D. Hadjinestoros & Co LLC who can be contacted at:
Address: Kyriakou Matsi 16, Eagle House, 8th Floor, 1082, Nicosia, Cyprus
Tel: +357 22510165
Fax: +357 22318214
Email: [email protected]
The competent authority in Cyprus for the enforcement of personal data protection legislation is:
The Office of the Commissioner for the protection of personal data
Address: Iasonos 1, 1082 Nicosia Cyprus or P.O.Box 23378, 1682 Nicosia Cyprus
Telephone: +357 22818456
Fax: +357 22304565
Email: [email protected]
COOKIES
Note: General information about cookies
Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie.
If you do not accept the use of cookies please disable them by changing your browser settings so that cookies from this website cannot be placed on your computer or mobile device. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
Types of cookies:
Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
You can find more information about the individual cookies used on our website, in the table below:
| Cookie name | Source | Expiry | Hot to deactivate |
| hubspotutk | columbiamovers.com | 390 | Cookie setting on the website |
| __hstc | columbiamovers.com | 390 | Cookie setting on the website |
| IDE | .doubleclick.net | 390 | Cookie setting on the website |
| _omappvp | columbiamovers.com | 3999 | Cookie setting on the website |
| _gid | .columbiamovers.com | 1 | Cookie setting on the website |
| _ga | .columbiamovers.com | 730 | Cookie setting on the website |
| __cfduid | .hsforms.com | 365 | Cookie setting on the website |
| __cfduid | .hubspot.com | 365 | Cookie setting on the website |
| __cfduid | .hs-analytics.net | 365 | Cookie setting on the website |
| __cfduid | .hs-scripts.com | 365 | Cookie setting on the website |
| IDE | .doubleclick.net | 390 | Cookie setting on the website |
| __cfduid | .hsforms.com | 365 | Cookie setting on the website |
| __cfduid | .hubspot.com | 365 | Cookie setting on the website |
| __cfduid | .hs-analytics.net | 365 | Cookie setting on the website |
| __cfduid | .hs-scripts.com | 365 | Cookie setting on the website |
COLUMBIA WORLD-WIDE MOVERS LIMITED
PRIVACY POLICY FOR COLUMBIA WORLD-WIDE MOVERS LIMITED CANDIDATES FOR EMPLOYMENT (20/06/2018 v. 1.03)
Privacy Policy For Candidates In Greek
INTRODUCTION
This privacy policy applies to information which involves personal data of individuals (hereinafter “candidates”), given by applying for employment at COLUMBIA WORLD-WIDE MOVERS LIMITED. We only collect such information directly from the individuals and not through third parties.
This Privacy Policy explains:
- What information we collect and why we collect it.
- How we use the information.
- The rights available to individuals who provide to us such information.
If you are unfamiliar with the terms used in this policy or the relevant legislation, or if you wish to exercise any of your relevant rights, please feel free to contact us at:
COLUMBIA WORLD-WIDE MOVERS LIMITED
Address: Neas Genias 101, Limassol 4150, Cyprus.
Tel: +357 25716020
Fax: 357 25 71 60 21
Email: [email protected]
The competent authority in Cyprus for the enforcement of personal data protection legislation is:
The Office of the Commissioner for the protection of personal data
Address: Iasonos 1, 1082 Nicosia Cyprus or P.O.Box 23378, 1682 Nicosia Cyprus
Telephone: +357 22818456
Fax: +357 22304565
Email: [email protected]
WHAT INFORMATION WE COLLECT
In order to examine your application for employment, we only collect the necessary information, which will usually include your first name and surname, date of birth, address, email address, phone number, education and qualifications and supporting documents, work experience, marital and family status.
HOW WE USE THE INFORMATION
We will use your personal data related to your qualifications to assess your suitability for the position. We will also use your personal data related to your contact details to contact you either by telephone or email to arrange an interview. We will also use your personal data in order to conduct the interview and assess your performance at the interview. Furthermore, if you are chosen for employment, we will use your personal data to notify you and to prepare the employment contract.
With your consent, if there are no available positions at the time of submitting your application or if you are not chosen for the position you have applied for, we may store your personal data for a period not exceeding 3 years from the date of your consent and we may from time to time contact you within this 3-year period, regarding other employment positions, at COLUMBIA WORLD-WIDE MOVERS LIMITED.
YOUR RIGHTS UNDER THIS POLICY
If you provide or have already provided to us information about you by applying for employment, then you have the following rights under this privacy policy and the relevant legislation on the protection on personal data.
- You have the right to make a complaint at any time to the supervisory authority in Cyprus for the enforcement of personal data protection legislation, we would, however, appreciate the chance to deal with your concerns before you approach the supervisory authority, so please contact us in the first instance.
- You may at any time cancel your consent for us to process your information:
- You may at any time send us any of the following requests:
- A request for us to permanently delete all or some of your personal data from our records.
- A request for you to access your personal data that are in our records.
- A request for us to provide you with a copy of your personal data that are in our records, in digital or hard copy form.
- A request for us to update or correct your personal data that are in our records.
- A request for us to forward to another party of your choosing, a copy of all or some of your personal data that are in our records.
- A request for us to limit what we do with your personal data or to stop all processing of your personal data.
If you wish to exercise any of the above rights or if you wish to notify us of a breach of your personal data, you will be able to do so by contacting us at any of the following:
Address: Neas Genias 101, Limassol 4150, Cyprus.
Tel: +357 25716020
Fax: 357 25 71 60 21
Email: [email protected]
At any time after providing your consent, you will have a right to withdraw it by visiting our offices or by contacting us electronically or in writing using the above contact details.
Please keep in mind that if you cancel your consent for us to collect, keep and use your information for the purpose of your application for employment, or if you make a request for us to permanently delete your information from our records, or if you make a request for us to stop all processing of your information, we will no longer be in a position to effectively process your application for employment and we will no longer be able to contact you regarding interviews or in relation to employment positions. Also, if you make a request for us to limit what we do with your information, in a way that we are no longer in a position to process your application for employment, then we will no longer be able to contact you regarding interviews or in relation to employment positions.
In processing any of the above requests, we will require proof that the person making the request is the same as the person to which the information refers.
COLUMBIA WORLD-WIDE MOVERS LIMITED
